The more successful your business is, the more files you have. These files need a storage facility. For decades, each file that needed to be kept would be printed off and stored in a file cabinet. Today, there are better solutions; and, since a lot of the work being done today is collaborative, file sharing has really moved to the digital age. Let’s help you do some things you need to do to maintain efficient file management systems.
If you plan on using your file sharing system to promote better productivity, there is something that you should know: collaboration is best when it’s simple. To promote simplicity, your file sharing platform will need to be accessible from remote locations and be managed properly. Some of the rules you will want to implement in your file sharing platform that will promote collaboration include:
By having an overarching strategy in place, you and your team will be able to quickly find the folders and files in your file sharing platform.
We all know collaboration is the driving force behind today’s productive workforce. Your team has to function as one to create, and sustain, the revenue streams your business depends on. That means security has to be a priority. By controlling the access points to your file sharing platform, you can ensure that people who need access, have it, while also protecting your business from unauthorized access.
While simplicity and access control will go a long way toward keeping your file sharing platform secure, for it to be truly safe, you absolutely need to train your team and use innovative tools. Encryption tools go a long way toward ensuring data remains secure.
If you would like more information about how to make your file sharing platform work best for your company, call the professionals at Citara Systems today at (508) 532-0837.